Revision History

A registration lookup now fills the whole vehicle record in one click — make, model, derivative, VIN and chassis number, colour, fuel type, engine size, year and first-registration date — and saves it straight to the vehicle's file. It works the same on a technician's phone at the roadside as it does on the desktop, so a job can be raised against the right vehicle, with the right chassis number to order parts to, without typing any of it by hand. MOT history remains a separate check drawn free from DVSA. Lookups run on a simple pre-paid token — there is no API key to register, no per-vehicle subscription; a pack is bought from the Licence tab, one token covers one lookup, and the remaining balance is shown right beside it.

The colour system now offers 25 selectable shades across four independent categories — background, borders, heading text and sub-heading text — so a workshop can match its own look. On the security side, each technician seat is now a single live session: signing in on the same seat elsewhere ends the previous session, so one login cannot be shared across several people at once. Repeated failed PIN attempts are rate-limited, the renderer runs sandboxed with external navigation locked down, and the inactivity auto-logout timeout now saves the moment it is set and persists across logins rather than resetting.

Every inspection ever carried out is now catalogued by job number, searchable by registration, customer or inspection type, and openable to view or print in seconds — built for producing a record on demand during a DVSA review or for a customer copy. A new Invoice Missing report lists completed job cards that were never turned into an invoice, so finished work cannot quietly slip through unbilled.

Parts are now added from a searchable catalogue modal with purchase cost, retail price, and per-part markup, discount or a fixed sell-price override — and a price set on a job line can be saved straight back to the catalogue. Labour lines can be filled from a standard-times catalogue in the same way, pulling in the linked parts automatically.

A dedicated MOT and lane-fee catalogue lets multiple fees be added to one invoice as itemised lines — MOT tests, retests, lane fees, shunter hire and the rest — each shown to the customer with its own cost. MOT test fees are correctly zero-rated for VAT while lane fees are standard-rated, and the split flows through the totals and the printed invoice.

Job sheets and inspection reports now paginate correctly into multiple A4 pages instead of a single clipped page, sit within a true 1.25cm margin, and place the customer address opposite the invoice details in a proper header. VAT lines only appear when VAT is actually charged. Inspection templates now match the vehicle — a motor vehicle no longer opens a trailer inspection — tyre detail is grouped in one place, and technicians can resume an in-progress inspection directly from the mobile app.

The Pool → In Progress → On Hold → Finished flow and the five defect outcomes introduced in Revision 8 now work the same way from the technician mobile app as they do on desktop — Start, On Hold, and Finished on the job sheet screen, with the same repaired / schedule repair / customer to sort / monitor / no further action choices when a defect needs deciding. Every labour line now shows who actually wrote it, not just whoever the job's billing rate is set to. A few gaps from the original build were also closed in the process: mobile-raised defects now use the same wording as desktop, and the old single-technician claim on a job card — retired in Revision 8 — no longer gets silently re-applied when an inspection is started.

Job cards now have an optional Arrival button — one photo each of all four corners plus the cab or odometer, filed against the vehicle's own record so pre-existing damage is on file before work starts. Brake temperature recording added to the per-axle brake grid, and tyre date/age codes to the tread depth and pressure grid — both required for a defensible inspection record, neither was optional to leave out. Converting a signed-off job sheet to an invoice now stops at an explicit confirmation — "Sign off inspection as completed" — recorded against the workshop manager by name, not assumed. Customer and vehicle pickers throughout the app are now type-to-search instead of long dropdown lists.

Job cards now move through a clear Pool → In Progress → On Hold → Finished flow, with every labour line attributed to whoever actually wrote it. Raising a defect on an attached inspection pushes straight onto the job card in real time. Finishing a job with unresolved defects requires each one to be classified — repaired, scheduled for a dedicated repair visit, flagged for the customer's next visit, carried to the next scheduled service, or recorded as no action with a written reason. Nothing reaches the output sheet unaccounted for.

Added Interim Safety Check (for vehicles up to 3.5T), LOLER tail lift thorough examination and weight test certificates, and Logistics UK format Preventative Maintenance Inspections for both trailers and motor vehicles — alongside the existing DVSA Annex 4A statutory inspection. Each is a genuine like-for-like structure, not a generic checklist stretched to fit.

A job sheet or inspection open on one screen now shows as locked to everyone else, with a live notification the moment it's free again — so two people can never silently overwrite each other's work on the same record.

Technicians can now reach their workshop's live data from a phone anywhere with signal — not just on the workshop WiFi — installable as an app with no port-forwarding, tunnels, or network configuration required from the workshop itself.

Vehicles now track Owner and Operator as two independent, properly linked records — for the common case of a vehicle owned by one company and leased or contract-hired by another, which a single "customer" field could never represent correctly.

Seat-based technician licensing, with a central portal for organisation-and-PIN sign-in, so seat quotas are enforced properly rather than trusted to an honesty system.

Full statutory periodic safety inspection built to DVSA's actual Annex 4A item structure — not a tidied-up approximation of it — covering vehicles and trailers, with defect recording, photo evidence, and sign-off.

Vehicles, customers, parts and the full estimate → job sheet → invoice document trail, built around how HGV workshop paperwork actually needs to flow, from a working relationship with a real commercial vehicle workshop.